Copyright: Electronic Resources @ the Library

Acceptable Use Policy for Electronic Resources

Electronic resources (e.g. databases, e-journals, e-books) made available by the Colorado State University Libraries to CSU students, staff, faculty, and other authorized users, are for activities that support the University's mission. Access and use of many electronic resources provided by the University Libraries are governed by license agreements negotiated between the University Libraries and publishers or third parties.

Users of library-licensed resources are expected to be aware of and comply with the terms of agreements, see (How to find terms of use for licensed electronic resources). Publishers monitor use of electronic resources to ensure that the terms of their licensing agreements are enforced; breach of license may lead a publisher/vendor to turn off the University's access without warning. Use of electronic resources also must be in compliance with the campus-wide policy on Acceptable Use Policy (AUP) for Computing and Networking Resources at Colorado State University.

As you use these electronic resources, please be aware that failure to adhere to the Acceptable Use Policy may result in losing your network privileges and that you may face other disciplinary action.

In general, licenses for electronic resources allow students, staff, faculty, and other authorized users to access these resources for non-commercial, educational, scholarly and research purposes. Although the terms of use for each license are unique, typically licenses follow these rules of thumb:




Currently enrolled students, faculty and staff of CSU may print or electronically save a single copy of limited portions of electronic resource content for individual use, and for non-commercial, educational or research purposes.

Systematic downloading of the licensed content (e.g., downloading all articles in an e-journal issue or all chapters in an e-book; downloading substantial amounts from a database to create another collection of data). Instead, the Libraries recommend downloading only the content needed for your immediate research purpose or course assignment.

Print, download, quote, email or share limited amounts of content (with proper attribution) with others affiliated with CSU for collaborative research and scholarship, classroom instruction and coursework.

Sharing or redistributing the licensed content with individuals not affiliated with CSU. Individuals not affiliated with the University may access electronic resources only when physically present in the Libraries.

Create a link to a journal article on a publisher web site, see How to link to Library Electronic Journals

Posting licensed content to a public web site, or  redistributing to individuals or corporations not affiliated with CSU.


While many licenses allow posting content to e-reserves or course management systems, such as RamCT, as a general practice the Libraries recommend either creating a link to the electronic journal, see (How to Link to Library Electronic Journals), or posting only the content necessary for the immediate research purpose or course assignment.



How to Find the Terms of Use for a Licensed Electronic Resource

How to find terms of use for a specific licensed electronic resource

 Step 1. Search the Libraries Discovery Tool for the title of the resource.  Click on the resource title.


Step 2. Click on the "License" tab.

Step 3. Review License Terms.

How to Create a Link to a Licensed Electronic Journals

To create persistent authorizing links to licensed electronic journals, use the Libraries “Find It” at CSU" Citation Linker service.  

Step 1: Go to the Libraries' Citation Linker and complete as many fields as possible, but always provide journal title, year, volume, issue, and starting page number, then click on the "Go" button.

Step 2: A Find It at CSU menu will be presented, as seen below. Click the "Go" button next to the QuickLink function, to generate a short URL.

Step 3: A QuickLink is generated. The text in red is the QuickLink, or short and persistent URL that you can use as a link to the content.