Computer Repair Center: Confidentiality Agreement

 

COLORADO STATE UNIVERSITY

CONFIDENTIALITY AGREEMENT

OF STUDENT EMPLOYEE

                                                                                      

I, __________________, the undersigned, (hereinafter referred to in the first person) in consideration of my employment in the ACNS’s Technical Support Services Department of Colorado State University, and other good and valuable consideration, hereby state and agree as follows:

 

1.                  Definitions:

                a.      Covered Data and Information includes Financial Information (defined below), whether or not required to be protected under the Gramm Leach Bliley Act (GLBA), as well as any other personal or business information of another, received in the course of business by the University. Covered Data and Information includes both paper and electronic records.

                b.      Financial Information is that information relating to a person’s personal and business financial history (including, but not limited to, bank accounts, credit, taxes, earnings, and the like, and identifying information such as social security number, account numbers, and other personal identifiers) that the university has obtained from any person in the process of offering a financial product or service, providing services, or otherwise in the course of business, or such information provided to the University by another person or institution. Examples of student financial information include addresses, phone numbers, bank and credit card account numbers, income and credit histories and Social Security numbers, in both paper and electronic format.

 

2.                  Prohibition on Unauthorized Use or Disclosure of Covered Data and Information:   

 

                I acknowledge that the nature of my work assignments may allow me access to Covered Data and Information. I will use such access only for the purposes of carrying out the work assignments, and for no other purpose.  I agree to hold the Covered Data and Information in strict confidence.  I promise not to disclose Covered Data and Information received from or on behalf of University except as permitted or required by my employer, or as otherwise required by law. I will not remove such Information from my work site nor transmit it to anyone outside the work site without the express, prior approval of my supervisor or Department Head.

 

                I further agree that, upon termination of my employment, I shall leave in the custody of my supervisor, or if applicable, return to the University, all Covered Data and Information in whatever form or medium that I may have received from or created on behalf of University.  I shall retain no copies of such information, including any compilations derived from and allowing identification of Covered Data and Information.

 

                I agree that, during the term of this Agreement, I shall promptly report to University any use or disclosure of Covered Data and Information not authorized by this Agreement or in writing by University, such report to include at least:  (i) the nature of the unauthorized use or disclosure, (ii) the Covered Data and Information used or disclosed, (iii) who made the unauthorized use or received the unauthorized disclosure.

 

3.                  Term and Termination:

                a.      This Agreement shall take effect upon execution and shall apply to all Covered Information and Data that I may have received prior to such execution. The obligations of confidentiality contained in this Agreement shall not expire or terminate, but shall survive the termination of this Agreement and continue so long as I have access to and/or possession or knowledge of Covered Data and Information.

                b.      If the University reasonably determines in good faith that I have materially breached any of my obligations under this Agreement, University, in its sole discretion, shall have the right to:

                                (i)            immediately terminate my employment;

                                (ii)           change my work assignment, location, duties and responsibilities; and/or

                                (iii)          take legal action for breach of this Agreement and/or to protect the Covered Information and Data, including, but not limited to, obtaining a restraining order or injunction, damages, costs and attorney fees incurred as a result of such breach.

 

4.             Indemnity.  I shall defend and hold University harmless from all claims, liabilities, damages, or judgments involving a third party, including University’s costs and attorney fees, which arise as a result of my failure to meet any of my obligations under this Agreement.

 

READ, UNDERSTOOD AND AGREED TO THIS ______ DAY of _________ and YEAR____________,

 

Employee:____________________________________

Signature

Print Name:____________________________________